Montana State University

Mechanical and Industrial Engineering Department

P.O. Box 173800
Bozeman, MT 59717-3800
Tel: (406) 994-2203
Fax: (406) 994-6292
Location: 220 Roberts

Contact for Writing Toolkit:

Dr. Laura Stanley

Engineering Communications TOOLKIT

Tips for effective correspondence!

As you advance in your professional career, correspondence with others becomes very important. How you communicate through writing is a direct reflection of yourself, so make it good!

In general, effective correspondence follows these guidelines:

  • The first sentence should get right to the point. Do not ramble.
  • Use short and concise sentences to express your ideas.
  • This is a method of official communication so practice standard format and avoid slang.
  • Tone is very important. Correspondence is easy to misinterpret so use simple and straightforward language.
  • Be aware of the audience.
  • Edit, edit, edit.

The most common forms of correspondence include memos, letters, and (perhaps most importantly) emails.

To download correspondence templates use the links below:

For more information of correspondence and how to use it as an effective method of communication: