Montana State University

Mechanical and Industrial Engineering Department

P.O. Box 173800
Bozeman, MT 59717-3800
Tel: (406) 994-2203
Fax: (406) 994-6292
Location: 220 Roberts

Contact for Writing Toolkit:

Dr. Laura Stanley

Engineering Communications TOOLKIT

Tips and Templates for effective correspondence!

As you advance in your professional career, correspondence (e.g. memos, emails, meeting with your professors, etc.) with others becomes very important. How you communicate through writing is a direct reflection of yourself, so make it good!

In general, effective correspondence follows these guidelines:

  • The first sentence should get right to the point. Do not ramble.
  • Use short and concise sentences to express your ideas.
  • This is a method of official communication so practice standard format and avoid slang.
  • Tone is very important. Correspondence is easy to misinterpret so use simple and straightforward language.
  • Be aware of the audience.
  • Edit, edit, edit.

For writing memos, letters, emails, and meeting with your professors use the links below for tips and templates: